Operations Coordinator and Planner

Purchasing & Procurement

–     Manage operational purchasing: spare parts, consumables, and the equipment and materials required for the production and maintenance of GEAs

–     Source and qualify suppliers in France and internationally; Negotiate pricing terms, lead times, and delivery conditions

–     Issue purchase orders, track deliveries, and handle supplier disputes

–     Contribute to streamlining the supplier base and reducing procurement costs

Logistics & Inventory Management

–     Manage spare parts and consumables inventory: sizing, replenishment, turnover monitoring, and handling obsolete stock

–     Organize shipments of machines and components (domestic and international): coordinate with carriers, track pickups and deliveries

–     Manage return flows (RMA): receipt, inspection, and routing for repair, recycling, or disposal

–     Ensure documentation compliance for logistics operations (delivery notes, customs documents, certificates where applicable)

–     Implement and maintain flow traceability tools (ERP, dashboards)

Coordination of Installation and Maintenance Operations

–     Identify and source local partners (certified technicians, HVAC/plumbing/electrical contractors) suited to deployment areas

–     Establish and manage maintenance service contracts: SLAs, rate schedules, service terms

–     Schedule and coordinate preventive and corrective maintenance performed by partners or in-house teams

–     Monitor maintenance performance: KPI reporting (MTTR, availability rates, costs), feedback analysis, and corrective actions

–     Act as the liaison between field teams, partners, and the internal technical team

Operations & Continuous Improvement

–     Contribute …to the structuring and formalization of operational processes (procedures, checklists, tools)

–     Participate in continuous improvement projects aimed at reducing lead times, costs, and non-conformities

–     Provide versatile operational support based on team needs (administrative support, project coordination, management of various service providers)

Education

–     Bachelor’s or Master’s degree (Bac+3 to Bac+5) in operations management, supply chain, industrial logistics, industrial engineering, or equivalent

–     Supplementary technical training (mechanics, electrical engineering, systems engineering) is an asset

Experience

–     0 to 2 years of experience in an operational role covering purchasing, logistics, and/or maintenance coordination

–     Experience in an industrial environment, startup, or technology SME is valued

–     Initial experience in the technical equipment sector (refrigeration, water, energy, electronics) is a plus

Skills

–     Proficiency in management tools: ERP/CMMS (Odoo, SAP, or equivalent), advanced spreadsheet skills

–     Good understanding of supply chain flows: procurement, inventory, transport, customs

–     Comfortable managing multiple suppliers and contract monitoring

–     Ability to read basic technical documents (schematics, product data sheets, specifications)

Personal Qualities

–     Organizational skills, attention to detail, and ability to manage multiple priorities simultaneously

–     Autonomy and proactivity in a fast-growing startup environment

–     Strong interpersonal skills; comfortable interacting with diverse stakeholders (suppliers, technicians, international partners)

–     Resourcefulness and a solution-oriented mindset

Languages

–     Fluent French — essential

–     Operational English — required